By reeves 
The logistics of planning a party can be a lot of fun, but they are not the most important part. You’re thinking about fairy lights, champagne flutes and then suddenly you find yourself knee-deep with questions. Do we need to rent a tent? How many chairs is too many? What happens if the weather changes? Expert party rental advice is available. Knowing how to navigate event rentals is a great way to save time, stress and money, whether you are planning a wedding, a birthday party or corporate event.
From intimate garden brunches up to huge city galas. It can be overwhelming to plan each detail. We’ve broken down the tips you need to know for renting party equipment, so that you can plan better and not harder.
1. Begin with your guest list and vision
All rental decisions will be based on your guest count and chosen theme. The number of guests and the theme will determine all other rental decisions. Rooftop parties at candlelight require a completely different set-up than backyard baby showers. Renting is easier when you visualize your event.
Pro tip: Do not underestimate the amount of space that people need. Renting a bigger tent or adding a few tables is better than having a crowded and uncomfortable setup.
2. Book early, especially during peak seasons
Rental items are quickly gone, especially during the wedding season and holidays. Booking early is essential to securing the items that you desire. Last-minute bookings can result in limited options or expensive (and rushed) delivery charges.
Reserve your essentials in advance using the intuitive online system. Do you need help choosing what to prioritize first? For ideas to elevate any event, check out our essentials from our Party Rental category. Whether you’re planning a local celebration or something special in our Tauranga party hire options offer everything you need to create a memorable experience.
3. Understanding the layout and venue restrictions
It can be a lifesaver to know your event space from top to bottom. Check for power outlets and confirm delivery truck access. Also, be sure to understand the venue’s restrictions. It is important to know this information when selecting tent sizes, furniture, or dance floors.
4. Always plan for the weather
Weather can be unpredictable. In just a few hours, a sunny morning could turn into drizzly afternoon. Tent rentals are the best way to protect yourself from rainy weather. There are tents to suit every situation, from clear-tops that let you enjoy the stars at night to sidewalls made of weatherproof material.
Combine tents with climate-control equipment such as fans or heaters to keep your guests comfortable, no matter what Mother Nature decides.
5. Focus on comfort and flow
They won’t remember what color the napkins are, but will remember that they waited 30 minutes to get a seat. The key to a successful event is comfort and flow. Plan seating areas, traffic routes, and gathering zones. Rent table chairs and keep your guests comfortable.
For informal mingling, don’t forget to include cocktail tables, bar seating, and lounge seating. Visit our website to get some great ideas for a layout.
6. Select a Reliable Party Renting Partner
There are many options for event rentals. However, reliability is rare. Choose a partner that is reliable, communicates well, and has a wide range of items available. We provides premium rental services in New York for many decades. Our team is involved in every step of the process, from selection to setup.
7. Don’t forget the details
The little details are what make an event memorable. Lighting, linens and stylish flatware are all great additions. Also, fun decor items like photo booths can be added. You can choose from curated packages that simplify the selection or select individual items directly from our catalog.
Want some inspiration? Browse our event packages for inspiration.
Conclusion: Stress Less, Party More
Every decision you make when planning an event can seem like a mountain. With the right tips for party rentals, you can transform that mountain into a dancing floor. Your comfort should be your top priority. Keep your eyes open, your details sorted out, and your vision clear.